Answer
Reference:-
1.DG MS Notice No.06 of 2016
2.MAN issued a circular for guidance for cold layup of Main engine - 0743350-6
https://www.man-es.com/docs/default-source/service-letters/sl2009-510.pdf?sfvrsn=463b9cd3_4 3.LR Lay Up Guide
Action as C/E before layup:-
The lay-up condition will be determined by a combination of technical and commercial factors, including: • the time the vessel will be in lay-up condition
• the time that will be needed to reactivate the vessel
• the need to reduce overhead running costs
• the relocation of the vessel to its next intended destination, and
• the age of the vessel and its scrap value.
CE will prepare the vessel depending upon the duration for which the vessel is layed up.
Top management meeting to be held.
Depending upon recommendation from Class, Flag , Company, Owner, Manufacturer and Port state, a detailed list to be prepared for Isolation and securing of machinery.
Depending upon the recommendation machinery preservation will be carried out.
Main engine, aux engine and Boiler to be change over to LSMGO.
Insurance and safe manning will be as per lay up duration.
Ensuring all necessary Documentation is fully updated.
Ensuring all safety and firefighting equipment is Functioning properly and in ready to use condition. Proper jobs allocation to be done.
Dehumidification of machinery spaces
(DG MS Notice No.06 of 2016)
Cold layup:-means non-operational state of vessel with machinery of vessel including generator etc not being operational and vessel being unable to be brought to a state of readiness at a short notice.
Hot layup:means a non-operational state, but generator and other machineries are operational.
In addition, M/E of vessel is not immediately available for use but is capable of being used after a period required for making the M/E operational.
Procedure for Layup:-
1. Owner to obtain permission from the port authorities.
2. For tankers - valid g as free certificates of cargo tank is required.
3. Insurance cover should be valid for ship’s 3rd party liability in respect of Wreck removal, oil pollution, salvage etc. 4. Valid Insurance cover for seafarers on board - loss of life/disability/medical/injury etc.
5. Inform the Registrar of the vessel of the proposed layup.
6. Inform the jurisdictional MMD, if the layup is in any Indian port.
7. Ensure class status of the vessel is changed to ‘lay-up’ status.
8. Vessel’s towing rope fwd / aft kept rigged and ready for use - for assistance at short notice.
9. At least 2 independent means of communication available with the laid up vessel.
10. LRIT is discontinued.
11. Minimum safe manning maintained as follows ( Owner/Manager have to ensure complying of minimum rest hour & other requirements as per MLC) :
* Hot layup (moored alongside):
* Deck - 1 (OINW / Officer in-charge of Navigational watch) and 2 ratings.
* Engine - 1 (OIEW / Officer in-charge of Engineering watch) and 2 ratings.
* Hot layup (Anchorage):
* Deck – 1 officer of management level
* 1 operational level
* 2 Ratings
* Engine – Same as Deck.
* Cold layup alongside berth:
* At least 1 person having knowledge about ships.
* Vessels> 10000GT = 2 ratings.
* Cold layup at mooring
* (maybe slightly away from the berth, at buoy):
* At least 2 persons having knowledge about ships (ratings)
* Cold layup at anchorage:
* Comply with port regulations of the concerned port with reg ard to manning requirements.
12. Company to inspect the vessel regularly and report to Port & Flag. SMS shall have contingency measures to deal with emergencies.
13. Owner should make arrangements with Emergency Response Service providers.
14. During re-initiation process:-
• If reactivation is with in specified window period of validity of the certificates- general inspection by RO/Class.
• If Annual surveys are not completed- the RO will carry out inspection in the scope of intermediate.
15. If the ship has been laid up, the drydock date will not be affected. Vessel has to complied with min. two bottom survey during 5 yr period validity of SAFCON.
5.1 Class status
Ships that are laid-up immediately after service will be maintained in class without periodic survey until the due date for the annual survey. If the ship is to remain laid-up beyond the due date for the annual survey, the ‘Laid Up’ status can be maintained provided that the class surveyor has attended for general examinations of hull and machinery before the end of the annual survey range dates.
However, the ship-owner should request continuance of class when a vessel is taken out of service by requesting the classification status ‘Classed (Laid Up)’ to be assigned in case there are any requirements to be fulfilled before ‘Laid Up’ status is granted.
Note: in the case of hot ship lay-up, the normal classification and statutory survey regime continues.
The owner will be given the option of having class withdrawn, or carrying out surveys to maintain the status ‘Classed (Laid Up)’, with surveys overdue.
5.2 ISM and ISPS certification
If the vessel is laid-up for up to six months, Lloyd's Register will suspend the vessel’s International Safety Management Code (ISM) and International Ship and Port Facilities Security Code (ISPS) certificates. In the event the vessel is later brought back into service, a ‘reactivation Audit’ will be required for ISM and ISPS.
If the vessel is laid-up for more than six months, the ISM and ISPS certification will be withdrawn. In the event the vessel is later brought back into service, an interim survey will be required.
The exception is a situation where the ship owner has maintained the ship in a hot lay-up condition and maintained the crew in accordance with flag requirements for safe manning, and the ship has not changed class status to ‘Laid Up’.
6. Insurance issues
6.1 Protection and Indemnity cover
Under all circumstances, the owner should keep the relevant protection and Indemnity (P&l) club fully informed about a vessel’s changing status.
P&l club rules will vary but owners may expect to receive a 50% reimbursement of the P&l premium once a ship has been laid-up for more than one month.
If the vessel is laid-up for an extended period of time, most P&l clubs will reserve the right to inspect the condition of the vessel on reactivation.
Most port authorities will require a letter from local P&l club representatives to confirm that the laid-up vessel is covered for port risks, e.g. oil pollution, wreck removal, salvage costs.
6.2 Hull and machinery cover
Typically, an owner may deal with a laid-up vessel’s hull and machinery cover in two ways:
1. Opt for a laid-up return of premium; or
2. With the underwriter’s agreement, cancel the trading policy and substitute this with a ports risk policy.