Answer
A – Either Functional requirements or ism elements
Then, Begin with Element 2 and discuss Company’s role in each element thereafter.
1.Objectives - Safety management objectives of the Company should, inter alia:
a.provide for safe practices in ship operation and a safe working environment,
b.assess all identified rsks to its ships, personnel and the environment and establish appropriate safeguards; and continuously improve safety management skills of personnel ashore and aboard ships, including preparing for emergencies related both to safety and environmental protection.
2.Safety & environmental protctn policy - The Company should ensure that the policy is implemented and maintained at all levels of the organization both ships based as well as shore based.
3.Company reponsbilties & authority - The Company should define and document the responsibility, authority and interrelatn of all personnel who manage, perform and verify work relating to and affecting safety and pollution prevention.
The Company is responsible for ensuring that adequate resources and shore based support are provided to enable the desgnatd person or persons to carry out their functions.
4.DPA
5.Master’s Responsibility & authrty - The Company should ensure that the SMS operating on board the ship contains a clear statement emphsizng the Master’s authority. The Company should establish in the SMS that the master has the overriding authority and the responsibility to make decisions with respect to safety and pollution prevention and to request the Company’s assistance as may be necesary.
6.Resources & personnel - The Company should ensure that each ship is maned with qualified, certificated and medicaly fit seafarers in accordance with national and interntnal requirements.
7.Devlpmnt of plans for shipboard operations
8.Emergency prepardnss - The Company should identify potential emergency shipboard situations and establish procedures to respond to them.The Company should establish programs for drills and exercises to prepare for emergency actins.
9.Reports & analysis of NC, Accidents & hazardous occurnces - The Company should establish procedures for the implemntatn of corrctv action, including measures intended to prevent recurance
10.Maintncne of ship & eqpmnt
11.Documntn
12.Company verifctn . review & evaluatn
Implementation of ISM Element 12 or What all is there in ISM Element 12?
A – 12- Company Verification, Review and Evaluation
1.Regular Internal Audits are being carried out within 12 months or less as stated in the SMS, reports being saved and status of reports- NC, Observations’ closure status with evidences.
2.If N Cs are to be attributed to – Ship or Management factors, the Company has to provide guidance and revise SMS to avoid any such reoccurrence. Any proactive measures by ship-staff to further improve SMS must be introduced.
Management Review by the Company- Once a year, generally 4th quarter as per Industry standards or in case of major accident.
DP carries out such review. He takes into account the following but not limited to- Last Management review
Master’s review
Previous Internal and External Audit reports- especially any outstanding items.
Vetting, PSC, FSI
KPI – Key Performance Indicators
Industry KPI
3.The procedures in the SMS must be complied and they should be effective.
4.Auditor should not be a part of the concerned department being Audited- independent Auditor unless it is a very small Company and not enough manpower.
5.Audit reports are to be discussed in the teams so well that the concerned personnel for each item is aware of the observations/ N Cs.
6.Timely Corrective action to be taken by each HOD to close the outstanding observations/ N Cs.
The intention of Element 12 is not to blame the ship staff or their practices being followed but as a continuous effort of improving the system, it is to check the effectiveness and compliance of the SMS with the requirements of ISM code at the Company’s internal level.