Answer
When an examiner asks for "documents, not certificates," they are verifying your grasp of the operational and administrative paperwork required for port clearance and voyage execution.
Port Clearance: Issued by the local Customs or Port Authority. When operating in or out of Indian ports, this falls under the statutory purview of the Indian Merchant Shipping (MS) Act, 2025.
Crew List & Articles of Agreement: Officially stamped by immigration, detailing the joining and signing-off crew.
Minimum Safe Manning Document (MSMD) & Crew List: The Master must ensure the signed Crew List perfectly aligns with the ranks and numbers mandated by the vessel's MSMD before the Port Clearance can be authorized.
Maritime Declaration of Health (MDH): Cleared by the Port Health Officer.
Cargo Manifest & Stowage Plan: For gas carriers, this includes specific cargo declarations (e.g., LPG grade, quantity, and shore scale comparisons).
Voyage / Passage Plan: Berth-to-berth, fully appraised, planned, and signed by the Master and navigating officers.
Stability & Stress Calculations: Verified departure condition printouts showing GM, drafts, and bending moments within limits.
Pre-Departure Checklists: Completed Bridge, Engine Room, and Steering Gear checklists.
Log Book Entries: Official Log Book (OLB) and Engine Room Log Book entries documenting departure drafts, steering gear tests, and readiness.
Record Books (Updated & Closed): Oil Record Book (Part I & II) and Garbage Record Book with entries completed up to the time of departure.
Bunker Delivery Notes (BDNs): Must be on board as proof of MARPOL Annex VI compliance for recently lifted fuel.